Privacy Statement

Privacy Policy for The International Research Journal of Multidisciplinary Studies and Excellence (IRJMSE)

Effective Date: December 22, 2025

At The International Research Journal of Multidisciplinary Studies and Excellence (IRJMSE), accessible via https://irjmse.com, we are dedicated to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you engage with our website and services.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: When you submit manuscripts, register for an account, or contact us, we collect personal details such as your name, email address, institutional affiliation, ORCID iD, and contact information.
  • Manuscript and Submission Data: Content of submitted manuscripts, cover letters, supplementary materials, and correspondence related to submissions.
  • Reviewer Information: For peer reviewers, we collect expertise areas, review comments, and recommendations.
  • Non-Personal Information: We may automatically collect non-personal data like your IP address, browser type, device information, and usage patterns to improve the functionality of our website.

2. Legal Basis for Processing

We process your personal information based on the following legal grounds:

  • Contractual Necessity: Processing required to fulfill our publishing services when you submit a manuscript.
  • Legitimate Interests: To maintain the integrity of the peer review process, prevent fraud, and improve our services.
  • Consent: Where you have provided explicit consent, such as for receiving newsletters or marketing communications.
  • Legal Obligations: To comply with applicable laws and regulations.

3. Use of Information

The information collected is used for the following purposes:

  • Processing manuscript submissions and managing the peer-review process.
  • Communicating with you about submissions, journal updates, and announcements.
  • Publishing accepted articles, including author names, affiliations, and contact information.
  • Registering Digital Object Identifiers (DOIs) for published articles.
  • Submitting article metadata to indexing services and academic databases.
  • Enhancing user experience and improving website functionality.
  • Monitoring website traffic and usage patterns for optimization.
  • Detecting and preventing fraudulent submissions or plagiarism.

4. Published Author Information

Important Notice for Authors: By submitting a manuscript for publication, you acknowledge and consent that upon acceptance, the following information will be made publicly available:

  • Author name(s)
  • Institutional affiliation(s)
  • Corresponding author email address
  • ORCID iD (if provided)
  • Article title, abstract, and keywords
  • Article content and supplementary materials

This information will be permanently accessible as part of the scholarly record and cannot be removed after publication except in cases of article retraction in accordance with COPE (Committee on Publication Ethics) guidelines.

5. Peer Review Confidentiality

IRJMSE is committed to maintaining the integrity and confidentiality of the peer review process:

  • Reviewer identities are kept confidential and are not disclosed to authors.
  • Manuscript content is treated as confidential until publication.
  • Review comments and recommendations are shared only with editors and authors as appropriate.
  • Reviewers are required to maintain confidentiality of manuscripts under review.

6. Cookies

Our website uses cookies to enhance your experience and collect analytical data. Cookies are small text files stored on your device when you visit our site.

Types of cookies we use:

  • Essential Cookies: Required for website functionality, including session management and login authentication.
  • Analytics Cookies: Help us understand how visitors interact with our website.
  • Security Cookies: Used by our security services to protect against threats.

You can disable cookies through your browser settings, though this may affect certain website functionalities, including the ability to log in or submit manuscripts.

7. Third-Party Services

We may use third-party service providers for various purposes. These providers may have limited access to your personal information solely to perform services on our behalf and are bound by confidentiality agreements:

  • Website Hosting and Security: Web hosting providers and content delivery networks
  • Analytics: Website traffic analysis services
  • DOI Registration: Crossref for assigning Digital Object Identifiers to published articles
  • Indexing Services: Google Scholar and other academic databases that index our published content
  • ORCID: For author identification and profile linking
  • Plagiarism Detection: Services used to verify manuscript originality

8. Data Sharing

IRJMSE does not sell, trade, or share your personal information with third parties without your explicit consent, except:

  • As required by law or to protect our legal rights.
  • With indexing services and databases for published articles (as outlined in Section 4).
  • With DOI registration agencies for published articles.
  • With peer reviewers (manuscript content only, not author identifying information during blind review).
  • With service providers who assist in operating our website and services.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including countries that may have different data protection laws. When we transfer data internationally, we take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy.

10. Data Security

We take reasonable measures to safeguard your personal information from unauthorized access, disclosure, or modification, including:

  • SSL/TLS encryption for data transmission
  • Secure server infrastructure
  • Access controls and authentication measures
  • Regular security assessments

However, no method of data transmission over the internet is entirely secure, and we cannot guarantee absolute security.

11. Data Breach Notification

In the event of a data breach that may affect your personal information, we will:

  • Notify affected individuals within 72 hours of becoming aware of the breach, where feasible.
  • Provide information about the nature of the breach and steps being taken to address it.
  • Report the breach to relevant authorities as required by applicable law.

12. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws:

  • Published Articles: Author information associated with published articles is retained permanently as part of the scholarly record.
  • Rejected Submissions: Manuscript data for rejected submissions is retained for up to 2 years.
  • User Accounts: Account information is retained while your account is active and for a reasonable period thereafter.
  • Reviewer Records: Reviewer information and review history is retained for editorial reference.

13. Your Rights

You have the right to:

  • Access, update, or correct your personal information.
  • Request the deletion of your personal data, subject to certain legal or operational limitations (note: published author information cannot be deleted as it forms part of the permanent scholarly record).
  • Object to or restrict the processing of your personal information in specific circumstances.
  • Withdraw consent where processing is based on consent.
  • Request data portability of your personal information.
  • Lodge a complaint with a supervisory authority.

To exercise any of these rights, please contact us at [email protected].

14. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

15. Applicable Law and Jurisdiction

This Privacy Policy is governed by and construed in accordance with the laws of India, including the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023 (as applicable). Any disputes arising from this policy will fall under the exclusive jurisdiction of the courts located in Pune, Maharashtra, India.

16. Changes to this Privacy Policy

IRJMSE reserves the right to modify this Privacy Policy at any time. Any changes will be posted on this page, and the updated effective date will be noted. For significant changes, we may notify registered users via email. We encourage users to review the policy periodically.

17. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your personal data, please contact us at:

Email: [email protected]
Address: Office 1022, 10th Floor, Gera's Imperium Rise, Hinjawadi Phase 2, Pune 411057, Maharashtra, India

By using our website, you agree to the terms outlined in this Privacy Policy and the applicable laws of India.